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Bookkeeping, Admin, Office Manager Superstar – Advertising Agency

We are looking for someone with a head for numbers, a strong background in accounts and administration, solid bookkeeping experience and great office management skills. It goes without saying that you are highly organised, very detail oriented and efficient, with a great sense of energy and enthusiasm for what you do.
 
You’ll be reporting to the APAC CFO and the MD of the Sydney office in a busy, fast-paced advertising agency, so it’s important that you have the flair and appreciation for this industry. You must have 4 to 6 years’ experience, excellent MS Office skills – PowerPoint, Word, Excel – and MYOB. You are confident working autonomously and have great people skills, able to build good working relationships with your colleagues.

This is a very friendly agency with a great culture, so a positive, forward-thinking attitude and a level of flexibility is important.

You will be responsible for the following:

– Preparation and management of payroll function
– General office administration
– Liaising with the partners regarding billing targets, expenses and accounts
– Maintaining and updating financial information such as billing estimates, preparing weekly reports from accounts
– Liaising with the part-time accountant, and other necessary Govt authorities regarding compliance issues etc.
– Completing business forms such as Workers Compensation, Insurance Renewals/Proposals
– Establishing and maintaining expense, billing and other budgets for the business
– Maintaining asset registers for all business equipment
– Monitoring costs / use and advising on office equipment and phone and internet contracts
– Monitoring IT needs and assisting the partners with equipment and software quotes, leases, purchasing and maintenance / repair / upgrade requirements
– Monitoring and maintaining the administrative digital and hardcopy filing system
– Supporting the MD and the wider office team with other tasks, i.e. events/parties etc.

For HR and Office Administration you’ll be responsible for the following: 

– Recording and maintaining staff records / correspondence and timesheets
– Updating and maintaining job descriptions as required
– Updating and maintaining Staff Employment files
– Updating and maintaining OH& S documentation, qualifications; keeping training records up to date and organise retraining if necessary
– Monitoring staffing levels, salary and employment contracts
– Scheduling and assisting with staff performance reviews
– Organising staff functions (ie. Christmas party, rewards and leaving dinners)
– Organising weekly payments to staff and creditors through MYOB.

Typical Admin tasks and responsibilities:

– Assisting with telephone answering and message taking. Assisting with overall office cleanliness and any OH&S requirements.

This is the perfect opportunity for someone with a great attitude who takes what they do seriously, but likes to have some fun as well. Working hours can be flexible.

$70K + neg.

Ref: 2205638

 

Sydney

Hartas & Craig

Interested?

Send your resume to careers@hartasandcraig.com.au
Join us: Twitter @hartasandcraig and facebook.com/hartasandcraig 

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